Summary and Overview

• Senior Facilities/Operations Administrator 
• Jersey 
• Permanent
• Full Time
• Competitive Salary & Benefits

We're looking for someone who enjoys working in a fast paced environment, highly organised, can work with little guidance and is client focused, whilst ensuring the smooth running of our busy office. 

Your New Role

This list of duties is not exhaustive and may change from time to time according to business needs:

• Effectively manage the filing, incoming and outgoing post, archiving and safe custody ensuring an efficient and high-quality service is provided to all departments in accordance with  our service standards
• Manage and oversee any facilities matters that need addressing, liaising with service providers and landlords
• Manage board reporting and assist with budgeting requirements
• Manage systems and processes used within the operational and facilities functions, identifying efficiencies and improvements where appropriate and maintaining procedures accordingly
• Play a key role in the communication framework and hold regular team meetings to cascade management communications and identify issues from employees, ensuring there is a good two-way communication in our business
• Ensure health and safety / fire evacuation procedures and guidelines are implemented and adhered to
• Manage operational/facilities projects
• Be a main key holder
• Liaise with operational/facilities support teams in other jurisdictions to share and encourage common approaches (where practical)
• Coach and assist with the development and training of the team
• Ensure compliance with company standards, policies and procedures
• Assist with other ad-hoc operational/facility duties that may arise

What will you need to succeed in this role?

As to be expected, we are searching for someone who can bring a range of skills and experiences to enhance the team. As such, there are a few essential skills we are looking for:

• Excellent communication skills
• Highly proficient IT skills and a quick learning 
• Comprehensive experience of operational/facilities processes within a fiduciary or       similar environment
• Good working knowledge of NAV (desirable) 

Personal attributes which would be seen in the ideal applicant include;

• Assertive, approachable and can work under pressure adhering to tight deadlines
  
• Team focused
  
• Excellent interpersonal and communication skills
  
• Methodical, analytical and excellent attention to detail
  
• Well-organised and have a pragmatic approach

Equiom Group

For more than 45 years we have supported high net worth individuals and international corporations to nurture and fulfil their ambitions. We are a global professional services provider, working with private clients, corporate clients and funds to navigate the twists and turns to achieve their ambitions.

We are proactive and passionate. We provide exceptional service to develop deep and meaningful client relationships, providing an unrivalled breadth of bespoke end-to-end wealth protection and business support services.

We are a business which has expanded, allowing us to adapt quickly to change and invest in key areas to support our growth journey. We are looking for brilliant people to join our team to grow and develop with us.

What should you do now?

If you are interested in this role, please apply now. If you have read the above and are unsure about whether this is for you; maybe you can do most of the responsibilities, or you have some of the key skills, please get in touch for a confidential conversation about the role and we can discuss further.

Equal Opportunities

Equiom Group is committed to Diversity and Inclusion across our Global business. We welcome applicants from all interested parties, and any reference to qualifications or certifications should be read to be interchangeable with local or international qualifications and certifications. All applications will be reviewed solely on their merits. All recruitment and selection will be conducted in accordance with prevailing Employment and Equality legislation.