Summary and Overview

• Senior Operations Administrator

• Jersey

• 6 Month Fixed Term Contract 

• Full Time

• Competitive Salary & Benefits

We're looking for a highly organised and proactive Senior Operations Administator to join our Jersey office on a 6-month fixed term contract. This is a key role at the heart of the business, ensuring the smooth day-to-day running of office operations, facilities, and administrative support.

Acting as a central point of contact for colleagues and external stakeholders, you will play an important role in maintaining a professional, efficient, and well-coordinated office environment while supporting senior management and contributing to operational improvements.

Key Responsibilities

This role offers a broad and varied remit across office operations, facilities and team support:

• Oversee the day-to-day running of office operations, ensuring a high standard of administrative and operational support

• Manage facilities and office services, including liaising with landlords and external service providers

• Coordinate filing, post, archiving and records management, ensuring accuracy and compliance

• Support the preparation of reports, presentations, and board materials, including budget-related information

• Act as a key point of contact for employees, visitors and clients, delivering a professional and welcoming experience

• Assist with onboarding new employees, ensuring smooth integration and adherence to company processes

• Ensure health & safety and compliance standards are adhered to, including fire evacuation procedures

• Identify opportunities to improve processes and drive operational efficiencies

• Support operational and business projects, working closely with senior leadership

• Act as a key holder for the office

About You

You will be an experienced and capable operations or office professional who thrives in a fast-paced, collaborative environment.

Essential Skills & Experience

• Proven experience in an operations, office management, or administrative role within a professional services environment

• Strong organisational and multitasking skills with excellent attention to detail

• Excellent communication and interpersonal skills

• Ability to manage competing priorities and meet deadlines

• Proactive, solutions-focused approach with a high level of accountability

• Strong working knowledge of Microsoft Office and business systems

Desirable

• Experience in a fiduciary, financial services, or multi-jurisdictional environment

• Knowledge of facilities management or health & safety practices

Personal Attributes

• Professional, approachable, and confident

• Highly organised with a pragmatic approach to problem-solving

• Collaborative and team-focused

• Able to handle sensitive information with discretion and integrity

• Resilient and calm under pressure